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Saltash Town Council - Data Transparency


The Code of Recommended Practice for Local Authorities on Data Transparency

About the Transparency Code

In February 2015 the Secretary of State for Communities and Local Government issued the Local Government Transparency Code 2015. The code sets out the minimum data and information that all Local Authorities must publish, the frequency it should be published and how it should be published. This applies to local councils with gross annual income or expenditure in excess of £200,000.

The Government has implemented this Code of Practice for local authorities to provide transparency of public bodies, which is at the heart of their mandate to enable greater democratic accountability over how the council tax and public money is spent. However, Public Data does not include personal information as this would contravene the Data Protection Act 2018.

In accordance with the Code of Recommended Practice and general good practice, Saltash Town Council makes the following information available

Expenditure exceeding £500

Saltash Town Council provides an approved schedule of expenditure and income at the main meeting of the Council held on the first Thursday of each month. The payments are listed as part of the agenda and all expenditure is listed detailing supplier and transaction information. The agendas can be viewed at the Guildhall, on the main Town Council noticeboard in Fore Street and on the Council  Income and Expenditure page on this website.

Local authorities must publish details of each individual item of expenditure that exceeds £500. This must be published quarterly.

Please find below quarterly reports for the following transactions:

Expenditure over £500 

Individual Invoices (payments for goods and services)

2019/20

2019 April to June Schedule of Payments

2019 July to September Schedule of Payments

2019 October to December Schedule of Payments

2020 January to March Schedule of Payments

2020/21

2020 April to June Schedule of Payments

2020 July to September Schedule of Payments

2020 October to December Schedule of Payments

2021 January to March Schedule of Payments over £500


2021/22 

2021 April to June Schedule of Payments over £500


Government Procurement Card Transactions

Local authorities must publish details of every transaction on a Government Procurement Card. This must be published quarterly.

Please find below quarterly reports for the following transactions:

Individual Invoices (payments for goods and services)

2020/21

2020 April to June Credit Card Payments

2020 July to September Credit Card Payments

2020 October to December Credit Card Payments

2021 January to March Credit Card Purchases 


2021/22

2021 April to June Credit Card Purchases

Procurement Information

Publish details of every invitation to tender for contracts to provide goods and/ or services with a value that exceeds £5,000. Publish details of any contract, commissioned activity, purchase order, framework agreement and any other legally enforceable agreement with a value that exceeds £5,000. This must be published quarterly.

Contracts over £5,000

Please find below quarterly reports for the following transactions.

 

Contracts and tenders to businesses and voluntary community and social enterprise sector

Current tenders will be advertised on the Town Council website, notice boards, social media, local press and Contracts Finder https://www.contractsfinder.service.gov.uk. Details will also be available from the council offices.


Purchase Orders Over £5,000

2021/22 Purchase Orders Over £5,000


Tenders Over £5,000

2021/22 Tenders over £5,000 Contracts Still Not Complete


Contracts & Agreements Over £5,000

2021/22  Contracts & Agreements over £5,000


Tender Information:

Past tender/contract opportunities can be viewed on Contracts Finder and include:

       ∑        Guildhall works

        Grounds maintenance

        Public convenience cleaning

        Cemetery wall repair

        Youth work provision

        Station Property Renovation Works

        Library Roof Repair

        Library refurbishments works

        Library Replacement Windows Works

The Town Council minutes record details of tenders awarded.

The Town Council will always endeavour to obtain best value when awarding contracts. Awarding tenders/contracts are subject to the procedures laid out in Financial Regulations.

 

Grants to the voluntary community and social enterprise sector

Publish details of all grants to voluntary, community and social enterprise organisations.

The Town Council sets aside a budget each year to support local organisations and festivals within Saltash.

 

Community Chest Grants made for the last 3 years available on application

Festival Fund Awards made for the last 3 years available on application


 Please find below quarterly reports for the following transactions.

 2021/22 Community Chest & Festival Fund Grants

The Town Councilís Grant Award Policy, can be downloaded from the Policies and Procedures page of our website. 

Policies, Performance, External Audits and Key Inspections and Key Indicators

Details can be found on the Audit AGAR, Budgets & Annual report page on this website.

The Location of Public Land or Building Assets

Local authorities must publish details of all land and buildings assets. This must be published annually. 

Currently Saltash Town Council extensive list of Public Land and Building Assets can be found on the Town Council Portfolio page of this website.

Staff Structure and Current Vacancies

Organisation Chart:

Publish an organisation chart covering staff in the top three levels of the organisation. This must be published annually.

The Town Council currently employees 15 full-time and 13 part-time staff. You can view an online copy of the Councilís Organisation Chart on the Council Staff page. All staff can be contacted via the following contact information page.

Current Vacancies:

Current vacancies can be viewed on our Job Vacancies page.

Senior Salaries:

The Town Council is required to publish details of any senior employees (including job descriptions, responsibilities, budgets and numbers of staff) earning over £50,000 per annum in brackets of £5,000.

One member of staff, the Town Clerk has remuneration in the band £60-£65,000.

 

Pay Multiple:

The pay multiple is the ratio between the highest paid taxable earnings and the median earnings of the whole authorityís workforce.

At the 1st April 2021 the pay multiple was 3.03.

 

Trade Union Facility Time:

This must be published annually.

The Town Council does not have any Trade Union representatives or spend time on union duties. 

Councillor Allowances and Expenses

Elected Members of the Town Council can claim an allowance to cover their expenses which is £213 for the year. The Mayor receives an annual allowance of £4,809 for the year to enable them to undertake duties during their term of office.

These items are shown in the schedule of payments included in the full Town Council agenda.

Members register of interests can be downloaded and viewed on the Cornwall Council website.

Data of Democratic Running of the Town Council

The constitution of the Town Council is known as Standing Orders and lays out how the business of the Council is conducted. A copy of Standing Orders can be viewed on the Reports, Policies and Documents page of this website.

The decisions of the Town Council are recorded in the minutes of meetings which can be viewed on this website. The last elections took place in May 2021. Declarations of results of polls can be seen 

Find out who the local Councillors are on the Councillors by Ward page. Councillors normally serve a four year term. The next elections will take place in May 2025.